Cost guide for India
How Much Does School ERP Development Cost in India?
A school ERP in India costs ₹1.5 lakh for a basic single-school system and ₹15 lakh or more for a multi-campus setup with online fees, a parent portal, an LMS and transport. Where you land depends on how big you are, how many campuses you run, and how unusual your workflows are. In our experience it's almost always the fee structure and attendance rules that decide it. Here are the honest numbers.
3 price tiers explained
4 red flags to check
The bottom line
A single-campus school with a standard fee structure can usually get by on a SaaS product (MyClassCampus, Fees Management Pro and similar) for ₹30,000–₹1,50,000 a year. Multiple campuses, messy fee heads or workflows those products can't handle? Then a custom system in the ₹4L–₹10L range makes more sense.
Price tiers at a glance
- Basic Single-School System₹1.5L – ₹3.5L
- Full Single-Campus ERP with Online Payments₹3.5L – ₹7L
- Multi-Campus ERP with Central Management₹6L – ₹15L
What you get at each price point
Find the tier closest to your project. The example at the bottom of each card shows the kind of build it covers.
- Tier 1
Basic Single-School System
₹1.5L – ₹3.5L
What’s included
- Student registration and basic profiles
- Daily attendance with SMS alerts to parents
- Fee tracking with manually generated receipts
- Exam scheduling and basic marksheets
- Teacher and class management
- Basic admin reports
Example
One school moving off spreadsheets and paper registers. Covers the basics, without online payments or a parent portal.
- Tier 2Most common
Full Single-Campus ERP with Online Payments
₹3.5L – ₹7L
What’s included
- All basic features plus:
- Online fee collection (Razorpay / UPI) with digital receipts
- Parent portal (attendance, fees, results, circulars)
- Automatic fee reminders over SMS/WhatsApp
- Complex fee structures (multiple heads, concessions, instalments)
- Results portal with marksheet download
- Transport routes and bus tracking integration
- Inventory and library management
Example
A school of 500–2000 students that wants to stop answering the same parent questions at the front desk and put fee collection on autopilot.
- Tier 3
Multi-Campus ERP with Central Management
₹6L – ₹15L
What’s included
- Every single-campus feature, on every campus
- Central admin dashboard reporting across campuses
- Each campus's data kept separate, with group analytics on top
- Fee collection and reconciliation in one place
- Staff management across campuses
- Online admissions with document collection
- Learning management system (LMS) for recorded lectures and assignments
- Custom mobile apps for parents and students
Example
A group of 2–5 schools that wants the same processes everywhere and one view of the group, without a separate system per campus.
What drives the cost up or down
The more bars lit, the more that factor moves your final number.
- High impact
- Medium impact
- Low impact
Number of campuses
More than one campus means keeping data separate while also rolling it up. Each campus needs its own view and head office needs the combined one. That layer adds real complexity.
High impactOnline payment integration
Adding Razorpay takes 2–3 weeks. Collecting the money is the easy part. Matching gateway settlements back to the right student's account is where the work is.
Medium impactFee structure complexity
A flat monthly fee takes no time at all. Eight fee heads, sibling concessions, scholarships, instalment plans and late fees? That takes a while.
High impactParent portal and mobile app
A web parent portal adds 2–3 weeks. A separate React Native app for parents adds 6–10 weeks, and it's only worth it if getting parents onto an app genuinely matters to you.
Medium impactLMS (Learning Management System)
Video lectures, assignment submission and auto-grading are a sizeable module of their own. We usually phase it: core ERP first, LMS after launch.
High impactAdmissions workflow
Online admissions with documents, evaluation status and offer letters adds 3–4 weeks. Very useful if your admissions are competitive.
Medium impact
Included, and not included
What a fair quote usually covers, and the costs that often sit outside it.
Usually included
In a quote from us, and in any quote you should accept.
- Requirement mapping for your specific fee structure and attendance rules
- UI/UX design for admin, teacher, and parent interfaces
- Frontend and backend development
- Database design
- SMS/WhatsApp integration for attendance and fee reminders
- PDF marksheet and receipt generation
- Testing with realistic student data
- Deployment and go-live support
- Staff training session
- 30-day post-launch support
- Full source code and IP transfer
Not included
Watch for these in quotes.
- Hosting costs (₹500–₹3,000/month depending on student count)
- SMS gateway subscription (₹1,500–₹5,000/month depending on volume)
- Razorpay transaction fees (typically 2%)
- WhatsApp Business API setup and monthly charges
- Content creation for the LMS (if included)
- Maintenance after the first 30 days
Before you sign
Red flags in a quote
If a quote shows any of these, ask more questions before you pay an advance.
- Red flag 1A custom multi-campus ERP under ₹1L. Can't be done. It's a SaaS product with your logo
- Red flag 2They promise to handle your fees without asking you to list your actual fee heads
- Red flag 3Nothing about reconciliation. Taking online payments without matching them to student accounts just creates an accounting mess
- Red flag 4Under 6 weeks for a full ERP with online payments and a parent portal. The missing scope will show up later
Get an actual number
Tell us what you're building and we'll give you a written estimate.
Not a ballpark. Not a range. A written estimate with a fixed price, timeline, and what's included, before you commit to anything.
- Written fixed-price estimate, no surprises
- We respond within 1 business day
- Free 30-minute scoping call, no commitment
- NDA available before any details shared
- Full IP transfer on delivery
When should a school build custom ERP vs use a SaaS product?
Go with SaaS if your fees are standard, your attendance process is ordinary, and you don't mind working the way the product works. Build if every product you've tried needs workarounds for your fee heads, if it handles multiple campuses badly, or if you want a parent portal that matches how your school actually talks to parents.
Can the ERP handle complex fee structures with multiple heads and concessions?
Yes. Honestly, it's one of the most common reasons schools come to us. Off-the-shelf products cope with a monthly fee plus a late fee. We build for 12 fee heads, sibling discounts, scholarships, category-wise concessions, instalment plans and whatever else your accountant has come up with over the years.
How long does school ERP development take?
A basic single-campus system takes 8–12 weeks. A full single campus with online payments and a parent portal, 14–20 weeks. Multi-campus, 20–30 weeks. That covers discovery through go-live. Schools that know their processes well and give feedback quickly finish sooner.
Can it integrate with our existing Tally for accounting?
Yes. Fee data goes to Tally as a daily or weekly export that matches your chart of accounts. We set the format up during implementation to fit your Tally configuration.
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Get a number you can plan around.
Tell us what you're building. You'll get a written estimate with a fixed price, a timeline and what's included.
- We respond within 1 business day
- NDA available
- Full IP transfer on delivery