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nimbryx

Industry · NGOs & Social Sector

Donor management, grant tracking, and beneficiary systems — without the enterprise price tag.

NGOs and trusts have compliance obligations, programme data, and donor relationships that Excel genuinely cannot handle at scale. Grant reports assembled manually. 80G letters going out late. Beneficiary records in paper files that no one can find during an audit. We build management platforms that match the operational reality of a mid-size NGO.

Discuss your project

The problems we see most often

  • Donor records in spreadsheets with no automated acknowledgement letter generation
  • Grant utilisation reports compiled manually over several days each quarter
  • FCRA and 80G compliance gaps flagged in audits
  • Beneficiary case files in paper folders with no programme-level view
  • No way to track which beneficiaries are mid-programme vs. completed
  • Multiple programme teams with no shared data system

What we build for ngos businesses

  • Donor CRM with auto-generated 80G receipts and contribution history
  • Grant management with budget head tracking and utilisation report export
  • FCRA-compliant foreign donation tracking and audit trail
  • Beneficiary registration with programme milestone tracking
  • Document vault with role-gated access for programme teams
  • Quarterly grant report generation from live system data

What we’ve actually built

NGO / Social Sector

A Delhi-based NGO managing 6 livelihood programmes

Next.js · Node.js · PostgreSQL · PDF generation · Role-based access control · Document vault

Donor records in Excel, beneficiary case files in paper folders, grant utilisation tracked manually against budget heads in a separate spreadsheet. Quarterly grant reports took 5 days to compile — a process that involved hunting for documents across filing cabinets and matching disbursements to programme milestones by hand. A FCRA compliance audit the previous year had flagged missing donor acknowledgement letters. No system existed to track whether a beneficiary had completed programme milestones or was still mid-journey.

Outcome

Quarterly grant report generation reduced from 5 days to the same afternoon. 80G donor acknowledgement letters now auto-generate within 24 hours of a donation being recorded — the FCRA compliance gap that triggered the previous audit is closed. All 6 programmes have 100% of their beneficiary records digitised. The programme director's team now uses the data actively to identify beneficiaries who have stalled mid-programme rather than discovering it only at the end of a cycle.

Read full case study

Education / School Management

A chain of 3 schools, Noida

Next.js · Node.js · PostgreSQL · Razorpay · Twilio SMS · PDF marksheet generation

Three schools, three separate Excel files for attendance, three separate receipts books for fees, and no way for the central office to know what was happening across campuses in real time. Fee reminders were sent by front desk staff making phone calls one by one. Teachers manually compiled monthly attendance registers by hand — a task that took 4–5 hours at the end of each month. Parent queries consumed roughly 30% of front desk call volume.

Outcome

Fee collection improved by 31% within the first two months as automated reminders replaced manual phone calls. Teacher end-of-month attendance work dropped from 4–5 hours to under 20 minutes. Parent portal now handles approximately 65% of queries that previously required a phone call to the school office. The central admin described the multi-campus view as 'something we didn't know we needed until we had it.'

Read full case study
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