Solution
Inventory & Order Management Software
For the business whose real stock count lives in three Excel files and one storekeeper.
Next.js · Node.js · PostgreSQL or MySQL
4-step process
- 4 clear stagesWalk the stock and the paperwork to Opening stock and go-live
- Next.js, Node.jsand 4 more in the stack
- 2 related projectscase studies below
- Written estimatefixed price, before work starts
What this is
Inventory is money sitting on a shelf. When the count is wrong you either run out of what sells or tie up cash in what does not. Most small and mid-sized businesses we meet track stock in spreadsheets, orders on phone calls and WhatsApp, and invoices in a separate accounting tool, so every order is typed two or three times. We build inventory and order software that follows how your stock and orders actually move, and connects to the accounting tool you already use.
Who this is for
- Wholesale distributors taking orders from many retailers by phone, email and WhatsApp
- Retailers and pharmacies with more than one outlet or storeroom
- Auto workshops and service centres managing spare parts against job cards
- Manufacturers tracking raw material and finished goods across a few locations
What problem this solves
If two or more of these sound familiar, it is worth a conversation.
The stock count is never right
Physical stock, the spreadsheet and the accounting entry disagree, and the gap is found at the worst moment.
Orders are typed more than once
A phone order becomes a ledger entry, then an invoice, then a delivery note. Every retype is a chance for an error.
Reordering is by gut feeling
Without minimum levels and alerts, you find out about a stockout when a customer asks for the item.
Customers keep asking for status
Staff spend hours answering where is my order calls that a portal or a link could answer.
What Nimbryx actually builds
Every one of these is built around how your team already works.
Live stock levels
Stock by item, location and batch, updated as goods are received, sold or moved.
Order capture
Sales reps or customers place orders through a portal or tablet, and the system checks stock before confirming.
Purchase orders and low-stock alerts
Minimum levels per item, alerts when you cross them, and purchase orders drafted for supplier approval.
Invoicing and challans
GST invoices and delivery challans generated from the order, with an export to Tally or your accounting tool.
Barcode or QR support
Receive and issue stock by scanning, using a phone camera or a low-cost scanner.
Customer and supplier portal
Order status, invoices and statements available to the people who keep asking for them.
Job-card parts issue
For workshops, parts are issued against a job card so usage and billing line up.
How this typically works
From the first conversation to a working system.
Step 1
Walk the stock and the paperwork
We see how goods arrive, how orders come in and where the numbers diverge, before choosing a design.
Step 2
Model your items and rules
Item masters, units, batches, pricing tiers and approval steps set up to match your business.
Step 3
Build the core flow first
Receive, store, order, invoice. Portal, barcode and supplier features come once that flow is trusted.
Step 4
Opening stock and go-live
We help load opening balances, run a parallel period if you want one, then switch over.
The stack we’d likely use
Mature, well-supported tools. The final choice depends on your project, and we explain it before we start.
- Next.js
- Node.js
- PostgreSQL or MySQL
- Barcode and QR scanning
- GST invoice generation
- Tally export
An honest note
When this isn't the right call
If you sell a small catalogue from one location, a packaged inventory tool such as Zoho Inventory is probably cheaper than anything we would build. Custom software makes sense when your units, pricing, batches or ordering flow are unusual, or when per-user and per-order costs on a SaaS tool have grown past what building would cost. We will not promise a stock count you can trust if the team will not scan or record movements. The software only reflects what people enter.
Not sure which side of the line you’re on? Ask us and we’ll say so.
Related work
Projects where we solved a version of this problem.
Manufacturing / Warehouse Operations
A manufacturing company with 4 warehouses, Noida
Read the case studyOutcome
Mis-picks fell from 6% to under 0.8% in the first two months. Transfer discrepancy investigations that used to eat 40 hours a month now take under 5. The Tally sync made the manual entry role unnecessary, and that person moved on to more useful work. The operations head can see stock by location across all four warehouses on one dashboard, without calling anyone.
Fashion / E-commerce
A D2C apparel brand, Delhi
Read the case studyOutcome
The inventory discrepancy rate fell from 8% to under 1% within two months. Returns now get processed the same day instead of taking 2–3 days. And dropping the three plugins cut their Shopify app bill by ₹18,000 a year, which was a nice bonus.
Can it work with Tally?
Usually yes, through exports in a format Tally can import, or through its XML interface. We confirm the exact method for your Tally version during scoping.
Do we need barcode hardware?
No. We can start with QR codes read by a phone camera. A handheld scanner is worth buying once volumes grow, and we support those too.
How long does it take?
A core inventory and order system typically takes 4 to 8 weeks depending on the number of locations and the invoicing rules. A customer portal adds time.
What about our existing data?
We load your item list, opening stock and customer or supplier lists from Excel. The cleaning of old data is usually the slowest part, and we tell you early if it needs work.
Ready to talk about your project?
Tell us what you're trying to build. We'll reply within one business day with honest thoughts, not a sales pitch.
- First conversation is free
- Written estimate before anything starts
- You own the code