Pharmacy / Healthcare Retail
A 12-outlet pharmacy chain, Delhi NCR
How Nimbryx built a centralised pharmacy chain management system for a 12-outlet Delhi NCR group — cutting near-expiry write-offs by 58% and GST prep time from 2 days to 2 hours.
Next.js · Node.js · PostgreSQL · GST e-invoice API · Barcode scanner support · Tally sync
−58%
Near-expiry write-offs
2 hrs (was 2 days)
GST prep time
~11%
Purchase cost reduction
The problem
Each outlet ran its own billing software with no connection to the others. The central office had no view of stock levels across the chain — procurement decisions were made by calling outlet managers on WhatsApp. Drugs near expiry were only discovered during physical stock takes, by which point write-offs were unavoidable. GST return preparation required manually exporting 12 separate sales files and reconciling them in Excel — a two-day job every month.
What we built
A centralised pharmacy management platform with per-outlet POS billing, real-time group-level inventory dashboard, automated expiry alerts at 90, 30, and 7 days, GST-compliant invoicing with single-click monthly returns export, and a purchase order management module that lets procurement negotiate bulk quantities based on actual group consumption data.
What it includes
Outcome
Near-expiry write-offs reduced by 58% in the first six months. GST preparation time dropped from two days per month to under two hours. The central procurement team began placing consolidated group orders, reducing average purchase cost by roughly 11% through volume negotiation. Outlet managers now spend time on customer service rather than WhatsApp inventory calls.
Common questions
Does the pharmacy software support GST e-invoicing and HSN codes?
Yes. The system generates GST-compliant invoices with correct HSN codes for pharmaceutical products, CGST/SGST/IGST split, and exports a ready-to-upload monthly returns file. For chains with turnover above the e-invoice threshold, we integrate directly with the GST e-invoice API so invoices are auto-registered on the portal.
Can it manage Schedule H and H1 drugs with prescription tracking?
Yes. Schedule H/H1 drugs are flagged at the dispensing stage, prompting the operator to record the prescription details before the sale completes. The prescription record is stored with the sale for audit purposes. We scope the exact regulatory requirements per client during discovery.
How is this different from Medeil or GoFrugal pharmacy software?
Standard pharmacy POS products handle individual outlet billing well. They're designed for one outlet — adding a second means running two separate systems with no shared view. If you have multiple outlets and need group-level inventory visibility, consolidated purchasing, and one GST filing across all outlets, that's where custom software earns its cost back within the first year.
What does pharmacy management software development cost in India?
Single-outlet pharmacy billing software is a simpler build and can be done for ₹2–4 lakh. A multi-outlet chain management system with inventory, GST integration, and procurement runs ₹6–15 lakh depending on the number of outlets and integrations. We provide a fixed written estimate before any work starts.
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